Top 10 questions to ask a venue when planning your wedding

Here are the top 10 questions couples should ask their wedding venue provider when planning their wedding. These questions will help them make informed decisions and ensure the venue is a perfect fit.

  1. Is my preferred wedding date available?
    This is one of the first things to check, as some venues get booked well in advance. If not, ask for alternative dates.

  2. What is the venue’s capacity?
    It’s crucial to know the maximum number of guests the venue can accommodate, both for the ceremony and reception, to avoid any issues with guest lists. At Castaways Resort we can cater for up to 120 guests.

  3. What is included in the venue hire?
    Does the venue provide tables, chairs, linens, or decorations? Make sure you understand what’s included in the cost and what needs to be outsourced.

  4. Do you offer in-house catering, or can we bring in our own caterers?
    Some venues require you to use their in-house catering, while others allow external caterers. Ask for menus and pricing, or check if there are any preferred caterers you must use. When booking Castaways Resort you’ll be enjoying our in-house catering.

  5. Are there any restrictions on decor, music, or timing?
    Venues sometimes have rules regarding open flames (candles), hanging decorations, noise levels, or specific end times for the reception. Make sure you know these ahead of time.

  6. Is there a backup plan for bad weather?
    For outdoor weddings, this is key! Ensure the venue has an indoor option or a contingency plan in case of rain or wind. At Castaways Resort we offer both indoor and outdoor venues.

  7. What is the payment schedule, and what is your cancellation policy?
    Understand the venue’s payment terms, including deposits and final payments. Also, ask about cancellation or rescheduling policies, especially in uncertain times.

  8. Are there accommodations for us and our guests?
    If the venue offers on-site accommodations, inquire about room rates, how many rooms are available, and if there are group discounts. If not, ask for nearby hotel recommendations. At Castaways Resort we offer stunning accommodation with Studios, Chalets and Villas making us the ideal all in one wedding venue.

  9. How long do we have access to the venue on the day of the wedding?
    Knowing when you can start setup and how long you can stay is essential. Some venues allow all-day access, while others have stricter time limits.

  10. Do you have a list of recommended vendors (photographers, florists, etc.)?

    Venues often have preferred vendor lists, which can make planning easier. Ask for these recommendations, but also check if you're allowed to bring in your own vendors if you prefer.

    We hope these questions help in your decision making process for booking your wedding and please feel free to reach out to our events team at weddings@castaways.co.nz or call 09 236 5041.

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